FREQUENTLY ASKED QUESTIONS – PROFICIENCY TESTING

Interested in finding out more? Simply read the Frequently Asked Questions.

How do I register?

Registration for the 2021 Biospecimen Proficiency Testing programme will open on June 1st 2021.

What is the deadline for registration?

The registration for the 2021 Biospecimen Proficiency Testing will close on August 31st 2021.

Is there a cancellation policy?

No refunds are available after the registration deadline. Partial refunds are available for cancellation requests received in writing prior to the end of the registration period, after an administrative cancellation fee of 75€ (EUR) is applied.

What happens after I register?

Once you are registered, you will receive a Laboratory Number (Lxxx) and a Password (login information) by email.

IBBL will prepare the samples (for the schemes you have requested) for shipment to your location.

What is the cost of participation?

PT schemes fall under three different price categories. The prices indicated in the table below are per individual scheme.

The table below summarises the fees ** (in EUR) for the 2021-23 PT programme. The fees are also indicated on the PT registration platform and in the Participant Manual. You can participate in one or more PT schemes. If you decide to participate in 2 or 3 consecutive years for a defined scheme, you will benefit from a 7.5 or 15% discount, respectively. Additionally, ISBER members benefit from a 20% discount on all the listed fees.

CategorySchemesCode202120222023
1DNA Quantification and Purity*DNAQ21R1 €399€369 €339
RNA Integrity*RNAI21R1
RNA Quantification and Purity*RNAQ21R1
Cell Viability*CELL21R1
DNA integrityDNAIT21R1
2Tissue HistologyTHIS21R1€299  €277  €254
CSF AliquotingCSAL21
3 DNA Extraction from Whole BloodDNABLD21€199    €184    €169
 DNA Extraction from FFPE MaterialDNAFFC21
 RNA Extraction from Whole BloodRNABLD21
 RNA Extraction from FFPE MaterialRNAFF21
 Microbial DNA Extraction from SalivaDNASAL21
 Microbial DNA Extraction from StoolDNASTL21
 Cell Free DNA (cfDNA) Extraction from Whole BloodcfDNA21
 DNA Extraction from Frozen TissueDNAFRT21
 Total RNA Extraction from Frozen TissueRNAFRT21
Viable PBMC Isolation***PBMC21R1
Cell Free RNA (cfRNA) Extraction from PlasmacfRNA21
Circulating Tumour Cells (CTC) Isolation and DetectionCTC21R1
Dual DNA/RNA Extraction from Frozen TissueDUALFRT21

**Prices are subject to change. Terms and conditions apply.

Do I need to pay for the shipment of the samples?

Shipping costs of the PT items to the participants are included in the price of the Schemes, with the exception of the Viable PBMC Scheme for which the 2021 pricing excludes the shipping costs for new participants. IBBL will take care of all the necessary documentation for shipment and customs. Nevertheless, for some countries, an import license is required to receive biological samples. In such cases, the Participant has to apply himself to obtain this import permit. Once the application is complete, the Participant provides the references of his/her import permit to IBBL.

When will my samples be shipped?

Once your registration is confirmed, your samples will be shipped to your location (at the exact address entered during the registration). You will be informed when the packages are shipped and an estimated date of delivery will be provided to you.

What do I do if my samples do not arrive?

If the shipment has not been received by the day after the estimated date of delivery, please contact ISBERPT@ibbl.lu immediately.

Can I get replacement samples?

Replacement samples are available only when samples have been received in an unsatisfactory condition (broken, leaking, received at incorrect temperature).
Replacement samples will not be provided if inappropriate manipulation or measurements have been done.

How do I test the samples and how do I dispose of them?

You should use your routine method(s) and apply your routine conditions to test/process the samples. IBBL will not provide direction as to the method or equipment to be used. Once tested/processed, samples should be discarded by following the safety instructions enclosed in the shipment in the Test Item Information Sheet or in the Processing Item Information Sheet.

How and when do I submit my results?

Results of your Proficiency Testing Schemes must be submitted online on the PT website (http://biospecimenpt.ibbl.lu). Your login information (Laboratory Number and Password) will be sent to you by email after your registration.
Failure to submit your results by the deadline will result in the inability of IBBL to provide you with your PT Report and Evaluation of Performance.

How and when will I receive my Proficiency Test Report?

Your Scheme-specific PT Report(s) will be sent electronically by the end of February, at the latest.

Will I receive a Certificate?

All participants will receive a Certificate of Participation, together with a Personalised Report and a Label of Participation.
When all the results are “Very Satisfactory”, the Certificate of Participation includes a comment specifying that “Results Were Very Satisfactory”.

What do I do if I misplace my login details?

Please contact ISBERPT@ibbl.lu to request that your login details be resent.

How to contact us?

If you have any other question, please contact bioservices@ibbl.lu or ISBERPT@ibbl.lu (client support).